Table of Contents
MOU NOT BINDING | |||||||||||
Nothing in this MOU is intended to limit or affect the independence of either body. Except where the Commission and NZSE expressly agree that the terms and conditions of this MOU are in substitution for and replace the requirements of the Markets Act nothing in this MOU:
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In particular, this MOU is intended to be facilitative and to assist with the mechanics and implementation of those legal obligations imposed upon NZSE under the Markets Act. |
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OPERATIONS GROUP | |||||||||||
The parties will establish an operations group (the "Operations Group") who will manage the implementation and day to day dealings between the parties under this MOU. The Operations Group will comprise the personnel set out in Annex A. | |||||||||||
The parties will establish an operations group (the "Operations Group") who will manage the implementation and day to day dealings between the parties under this MOU. The Operations Group will comprise the personnel set out in Annex A. | |||||||||||
The Operations Group will meet, in person, at a minimum once every 3 months. In addition to the 3 monthly meeting, the Operations Group will convene at the written request of either party. Where a party requests that the Operations Group convene in addition to its 3 monthly meeting the party calling for the meeting shall provide the other with reasons requesting that a meeting be convened and a draft agenda for the meeting. | |||||||||||
At each meeting of the Operations Group the following will be standing agenda items:
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The Operations Group will provide a report to the Strategic Group bi-annually concerning the matters addressed by it in the preceding six month period. |
| NZSE REFERRALS Principles | |||||||||||||||||||||
NZSE and the Commission agree that the following key principles will guide them in dealing with referrals from NZSE to the Commission.
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The Commission and NZSE agree that where the Commission must be notified of a matter under section 36ZD of the Markets Act, NZSE will use all reasonable endeavours to do the following within 1 business day of NZSE taking action or knowing or suspecting of a significant contravention that requires notification:
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Where all information required under S36ZF of the Markets Act cannot be provided to the Commission within 1 business day, NZSE will, within that time period, inform the Commission of the action or event to be referred and will advise the likely time required to provide the information specified in the Markets Act. | |||||||||||||||||||||
For the purpose of section 36ZJ of the Markets Act, the Commission requires any referral under section 36ZD to include the following additional information:
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Clause 4.4 does not limit the ability of the Commission to require the provision of any further information about any specific referral or the ability of NZSE to provide further information relating to a matter under referral. | |||||||||||||||||||||
The Commission and NZSE agree that information provided under section 36S of the Markets Act will be provided in writing to the Director of Enforcement at the Securities Commission. | |||||||||||||||||||||
For the purpose of section 36ZD of the Markets Act NZSE and the Commission agree that the question of whether any known or suspected contravention of NZSE's conduct rules or relevant legislation is a "significant contravention" will be determined on the facts of each particular case. In the event NZSE is in doubt about whether or not a matter may involve a significant contravention NZSE may refer the matter to the Commission under section 36ZL of the Markets Act. | |||||||||||||||||||||
The Commission and NZSE acknowledge that not every known or suspected contravention of NZSE's conduct rules or relevant legislation will be a significant contravention in terms of section 36ZD of the Markets Act. | |||||||||||||||||||||
The Commission and NZSE agree to maintain an active dialogue through the Strategic Group and the Operations Group concerning regulatory matters of particular concern to each other and to the market, to assist in the identification of matters for referral under section 36ZD of the Markets Act. | |||||||||||||||||||||
NZSE is primarily responsible for surveillance of trading activity on its market and monitoring and enforcing compliance with its conduct rules. NZSE's surveillance may reveal information about trading activity that is indicative of insider trading, disclosure failures, market manipulation, or other matters relating to the functions of the Commission. | |||||||||||||||||||||
Where NZSE's market surveillance shows unusual movements in share price or trading volume NZSE will conduct a preliminary screening of the matter and may refer any matter to the Commission under section 36ZL of the Markets Act where the NZSE forms the view that this may assist the Commission in the performance of its functions. | |||||||||||||||||||||
Any referral made under section 36ZL will be made in writing to the Director of Enforcement at the Commission and will include the following information:
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Where in the opinion of NZSE a matter referred to the Commission may require urgent action on the part of the Commission (whether the referral is made under section 36ZD or section 36ZL of the Markets Act) the referral will clearly state this. Where possible the Director of Enforcement at the Commission will be warned of a pending urgent referral by telephone. | |||||||||||||||||||||
Where a referral is made on an urgent basis the initial referral will contain as much of the information required under this MOU as is possible in the time available, including the reasons for NZSE's view that urgent action is desirable. The further information required under this MOU will be provided as soon as practicable. | |||||||||||||||||||||
The Commission will give high priority to any urgent referral. The Commission will endeavour to assess an urgent referral and provide NZSE with a preliminary response, including an indication of intended action, within 2 trading days of receipt. | |||||||||||||||||||||
Where a matter is referred to the Commission by NZSE under the Markets Act or this MOU the Commission will:
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The Commission will inform NZSE of any action on the part of the Commission, including, where appropriate, any exercise of the Commission's statutory powers or referral to other enforcement or regulatory bodies. NZSE acknowledges that these reports are confidential and are intended only for the purpose of NZSE's market regulation responsibilities. | |||||||||||||||||||||
Where it appears to either NZSE or the Commission that a matter notified to the Commission as a known or suspected contravention of a conduct rule may also involve a contravention of any enactment, NZSE and the Commission agree to consult on the desirable process for exercise of powers by each body before either body takes action in respect of the matter. | |||||||||||||||||||||
Where NZSE notifies the Commission of a suspected contravention of a conduct rule and advises the Commission that it intends to take action under the conduct rules the Commission will await the outcome of NZSE's action before taking the matter further, subject to the Commission retaining its discretion to exercise its powers and functions in the public interest where it appears to the Commission that the matter involves a possible contravention of an enactment. | |||||||||||||||||||||
It is acknowledged that where a referral relates to disciplinary action taken by NZSE under its conduct rules, further action may not be required on the part of the Commission. |
If a matter comes to the attention of the Commission that appears to relate to compliance with or application of the conduct rules of NZSE the Commission may refer that matter to NZSE. | |||||||||||||||
Referrals to NZSE will be made in writing to the General Counsel. | |||||||||||||||
Any referral under this clause 5 will include the following information:
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Where a matter is referred to NZSE under this MOU NZSE will assess the matter referred to it as soon as practicable and will inform the Commission of the outcome of that assessment. | |||||||||||||||
NZSE will inform the Commission of any action on the part of NZSE, including where appropriate any exercise of NZSE's powers under the conduct rules. |
Under section 19B(1) of the Markets Act a public issuer must notify information in accordance with the continuous disclosure provisions of the listing rules of a registered exchange in certain circumstances. | |||||||||||
NZSE is a registered exchange and NZSE's listing rules include such continuous disclosure provisions. | |||||||||||
Under NZSE's listing rules a public issuer may apply for a waiver from the requirements of the listing rules or a ruling on the interpretation of the listing rules. NZSE also publishes, from time to time, guidance notes on the interpretation and meaning of the listing rules. | |||||||||||
Section 36ZM of the Markets Act provides a process for the involvement of the Commission in any determination of a waiver from, or determination of the meaning of, the continuous disclosure listing rules of a registered exchange. | |||||||||||
The Commission and NZSE agree that the following key principles will guide them in dealing with and making determinations on any continuous disclosure matter:
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NZSE will:
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The Commission will:
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After receiving comments from the Commission under clause 6.7(a) NZSE will provide to the Commission its draft determination on any continuous disclosure matter and the Commission shall have two trading days, or such shorter period as the parties may agree in respect of any continuous disclosure matter, to provide any further comments or written submissions on the determination. | |||||||||||
The Commission will be provided with a copy of the final determination, including the grounds on which such determination was based, at the same time as such final determination is provided to the public issuer seeking the determination. Urgent Determinations | |||||||||||
The Commission and NZSE recognise that there may be cases where an application for waiver from, or determination of the meaning of, a continuous disclosure provision of the listing rules, needs to be dealt with as a matter or urgency. The notification provided to the Commission under clause 6.6(a) will clearly state that the matter is urgent. | |||||||||||
Where possible in urgent cases the General Counsel at the Commission should be warned of a pending application by telephone. | |||||||||||
Where a referral is made on an urgent basis the initial notification will contain as much information as is available at that time and NZSE will provide to the Commission as soon as it is available the documentation under clause 6.6(c). | |||||||||||
The Commission's submissions and advice on an urgent application may be made orally. | |||||||||||
The Commission will make every effort to provide comments on an urgent application in a timely fashion. Guidance Notes | |||||||||||
NZSE from time to time issues guidance notes to public issuers. Guidance notes provide guidance on the meaning and interpretation of NZSE's listing rules. | |||||||||||
Where NZSE intends to issue a guidance note in respect of the continuous disclosure provisions of NZSE's listing rules, NZSE shall notify the General Counsel of the Commission by email of its intention to issue such a guidance note. | |||||||||||
NZSE shall provide to the General Counsel of the Commission the proposed draft of the guidance note as soon as it is available and, in any event, NZSE will endeavour to provide the Commission with a proposed guidance note one business week prior to the proposed release of such guidance note to public issuers. | |||||||||||
The Commission will provide NZSE with its comments on the proposed guidance note, including any comments concerning the Commission's anticipated response if NZSE issues such guidance note, as soon as possible, and in any event, two trading days before the proposed release of the guidance note. | |||||||||||
NZSE will consider any written submissions provided by the Commission on such guidance note Agreed Process | |||||||||||
As permitted by section 36ZW of the Markets Act, the processes set out in clauses 6.6 to 6.19 are in substitution for and replace the requirements set out in sections 36ZM and 36ZN of the Markets Act. |
Under Section 36ZO of the Markets Act the Commission may give directions to a registered exchange to suspend trading in certain securities registered on a registered exchange or give other directions in relation to trading on the registered exchange in accordance with sections 36ZP to 36ZT. | |||||||||||
Without limiting the ability of the Commission to perform its statutory functions and exercise its statutory powers, the Commission agrees that it will consider the following principles in exercising its power to give directions:
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8. CONDUCT RULES APPROVAL AND DISALLOWANCE | |||||||||||
NZSE and the Commission agree to maintain a dialogue on the operation of NZSE's conduct rules, and to consult early where changes to those rules are perceived to be needed or are proposed. | |||||||||||
NZSE recognises that the Commission has a statutory role to advise the Minister on proposed changes to NZSE's conduct rules. The Commission will provide comment on proposed changes to the NZSE in a timely fashion. The NZSE recognises that any comment or assistance provided to NZSE cannot bind the Commission in its advice given to the Minister under the Markets Act. | |||||||||||
The Commission will consult with NZSE prior to providing its advice on any proposed change to the Minister under the Markets Act | |||||||||||
Where NZSE proposes to introduce a new conduct rule, or to change an existing conduct rule (a "proposed change") NZSE will, where possible, give the Commission early notice of its intention to do this and will consult with the Commission on draft changes ahead of the submission of the new rule or amendment to the Minister. | |||||||||||
The notification will include the following information:
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Where possible and appropriate NZSE and the Commission will meet to discuss proposed changes to the conduct rules before NZSE submits the new rule or amendment to the Minister. |
PUBLICITY | |
The Commission and NZSE recognise the confidentiality and market sensitivity of information concerning active investigations by either body. | |
The Commission and NZSE agree that in general no public comment will be made about regulatory or enforcement matters at the time of referral from one body to the other. Where public comment by either body is appropriate in an individual case NZSE and the Commission will where possible consult prior to public comment being made by either party. Where prior consultation is not possible the party commenting will inform the other party of the public comment made as soon as practicable after commenting. | |
Where either NZSE or the Commission decides to comment publicly or issue a report, including as a result of any inquiry held following a referral by the other party, it will consult with the other on the form and timing of this. | |
Where either the Commission or NZSE intends to refer to the other in any public comment in relation to a specific regulatory matter it will consult with the other prior to making that public comment. In the case of NZSE any consultation will be with the General Counsel or Chief Executive Officer and in the case of the Commission consultation will be with the General Counsel or Chairman. | |
The Commission and NZSE agree to acknowledge the work of each other in any public comment made resulting from a matter under referral. |
LIMITATIONS ON EXCHANGE AND USE OF INFORMATION | |
The provision of information by NZSE or the Commission to the other under this agreement is subject to any relevant legal considerations or constraints. Without limitation this includes legal professional privilege, natural justice, and confidentiality. | |
Some information provided to NZSE by the Commission may be subject to a confidentiality order made under the Securities Act. | |
Any information provided to the Commission may be used by the Commission in performing its statutory functions or exercising its statutory powers including, without limitation, by publication of any report or comment under section 28A of the Securities Act or by referral to another regulatory or law enforcement agency. | |
NZSE and the Commission agree that information obtained in confidence under this agreement will not be disclosed to any third party without prior consultation with the other party, unless such disclosure is required by law. |
STRATEGIC GROUP | |||||
The parties will establish a Strategic Group (the "Strategic Group") who will:
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The Strategic Group will comprise the personnel set out in Annex B. | |||||
The Strategic Group will meet at once every 6 months. In addition to the six monthly meeting, the Strategic Group will convene at the written request of either party where a party considers that such a meeting is necessary because:
and the party calling the meeting provides the other with reasons supporting its request. |
MOU TERM AND REVIEW | |||||||||
This MOU has an initial term of twelve months ("Initial Term") and thereafter shall automatically renew for further terms of twelve months ("Subsequent Term") unless either party provides the other with notice under clause 12.2. | |||||||||
Either party may terminate this MOU by providing the other party with three months written notice of its intention to terminate. | |||||||||
The parties will meet annually, three months prior to the expiry to the Initial Term or Subsequent Term, as the case may be, to discuss this MOU and the need for changes to its terms (the "Annual Review"). | |||||||||
At the Annual Review the parties will consider any recommendations made by the Operations Group and/or the Strategic Group. | |||||||||
Any amendments to the MOU will be evidenced in writing. | |||||||||
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ANNEX A |
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The Operations Group will comprise of the following personnel. For NZSE:
For the Commission:
Either party may invite additional personal to attend meetings of the Operations Group. |
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ANNEX B |
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The Strategic Group will comprise the following personnel. For NZSE:
For the Commission:
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ANNEX C |
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19A Purpose of this subpart The purpose of this subpart is to provide for appropriate continuous disclosure by public issuers of material information that is not generally available to the market. |
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The following criteria are relevant to the implementation of that purpose (without limiting the other relevant criteria):
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